Applying for Graduation

Preparing for the Doctoral Exam

The Faculty of Graduate and Postdoctoral Studies regularly holds Doctoral Exam Orientation Sessions for students planning to defend their doctoral thesis. The sessions cover all the details involved in setting up your final exam and applying for graduation. The orientations are advertised through departmental graduate secretaries and the Graduate Student Society one month prior to the session being offered. The most recent schedule is available here. Registration is not required but space is limited so arrive early for a good seat.

MA and PhD Thesis Submission

Students are asked to submit, in person, one unbound copy of their thesis to the FoGS and another unbound copy to the Department of Anthropology and Sociology in fulfillment of their degree requirements. In-depth guidelines for thesis formatting and submission are posted here. Please remember to complete and submit all necessary forms for thesis submission when you are submitting your thesis at the FoGS.

Procedures for Graduation (after thesis submission):

  1. The student applies online to graduate for either November or May Convocation (Application for Graduation).
  2. Students finish degree requirements. This normally involves completion of all course work and a major paper or thesis (some professional programs require no thesis work).
  3. The Department confirms student has completed degree requirements by sending in a degree completion memo created by the Department to signify the student has completed the program, indicating the date the graduating student’s program was completed.
  4. Departments enter standing for final course work if needed, or send this information to Grad Studies for entry.
  5. Departments then clean up any outstanding grades in the student’s record. The Faculty of Graduate and Postdoctoral Studies enters all of the thesis receipts, degree completion memos and final grades.
  6. Students’ programs are closed on the date listed on the forms. Students are responsible for all fee payments up to the date the program is closed.
  7. The Faculty of Graduate and Postdoctoral Studies sends out lists to departments that contain the names of all of their students that have applied to graduate. The departments look over the list and indicate who is going to graduate.
  8. The Department and the Faculty of Graduate and Postdoctoral Studies then track down all of the missing courses, grades, etc to make a final graduation list.
  9. Graduation list submitted to Enrollment Services so a program can be made.
  10. Students walk across the stage in November or May and receive their degrees.


All deadlines, including those for both fall and spring graduation, as well as winter and summer blackouts, can be found here.